Alabama Joint Purchasing

Be sure to scroll down to locate "General Instructions"

IMPORTANT REMINDER:

ALJP Quotes & Invoices

When you obtain a quote from a listed reseller or sales contact this document should display the Pre-ALJP Price, the ALJP Discount Applied and the ALJP Price. Additional discounts are allowed but these documents must show these amounts for auditing purposes!! If you obtain the ALJP pricing from the ALJP website directly then be sure to print that web page or get a screen-shot to print out for documentation purposes. Auditors will be looking for this information. If the sales contact is unable to provide this information in their documentation then the purchase will not be considered a valid ALJP purchase.

Unauthorized Products

Do not rely solely on the listed authorized resellers’ knowledge of the ALJP program in making your ALJP purchasing decisions or in E-Rate matters.

·          If a product quote by an Authorized ALJP Reseller for a specific Product Line product is presented as a part of the Product Line Contract Price List then it should be listed in that specific product line price list. If there is any question concerning this please contact the ALJP Administrator.

·          The ALJP contracts do not provide an avenue for Labor (in general) to install complete LANs or LAN equipment such as switches, servers or related equipment.

·          If there is an individual product listed in a specific Product Line Price List that provides a specific price to install that specific product in the same product line price list then that may be acceptable. A reseller cannot use a install product line item listed in an identified Product Line Price List to install a completely different product or comprehensive use. . If there is any question concerning this please contact the ALJP Administrator.

You should treat ALJP purchases in the same manner of E-Rate Eligibility. If a vendor indicates an item or services are eligible for E-Rate Discounts then this should be confirmed by reviewing the Eligible Services List (ESL) by you and the vendor. This same process holds true for your purchases made through the ALJP Program using the Product Line Price List as the ESL. In the event an ALJP quote or listed product within an ALJP posted Product Line Price List is questionable please do not hesitate to email the ALJP Administrator providing as much detail as possible.

General Instructions:

1. Locate the Product Line of the information technology in the “Product Lines” above this section.

2. Click on the interested product Line.

3. View the product line pricing and sales contact information available for the specific product line.

4. Request an official ALJP Quote from the chosen sales contact per product line of interest.

a. Review the quote to be sure they include:

i. Contract Number (i.e., ALJP2009-XXXXX, ALJP2009e-YYYY, ALJP2008-ZZZZ)

ii. Pre-Discounted Pricing

iii. Final ALJP Discounted Pricing

b. Work with your chosen sales contact as all normal purchases are made in your school/school system.

c. BE sure to include the CONTRACT NUMBER on all of your purchasing documents such as Purchase Orders.

d. Verify that your chosen sales contact for the purchase includes the CONTRACT NUMBER on their documentation such as an Invoice.